Career Center

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of the COO

Job Summary:

Vanderbilt University Medical Center - Executive Search Team is conducting a national search for a Departmental Administrator, Department of Biomedical Informatics.

The Department of Biomedical Informatics (DBMI) is one of the largest academic departments of biomedical informatics in the country. DBMI has more than 130 faculty members, an excellent graduate training program and a well-respected portfolio of research and development projects related to clinical, computational and translational informatics; bioinformatics (genomics, proteomics, metabolomics and more); pharmacogenomics; systems biology; personalized medicine and more.

Vanderbilt's Department of Biomedical Informatics (DBMI) is an internationally recognized leaders in biomedical informatics, with strong relationships to academic departments in the university and the clinical operations of a large medical center. DBMI has an emphasis on interdisciplinary research, with a focus on health information technology development, clinical knowledge and workflow modeling, implementation sciences, machine learning and clinical decision support, biomedical data analytics (clinical, genomic and proteomic), and natural language processing, privacy and security.

The mission of the Vanderbilt DBMI has complementary themes that include education, research, service, and a commitment to our colleagues in our own institution and around the world.

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Position Description:

The Departmental Administrator will have responsibility in the following domains:

Key strategic partner for the Chair

• Serve as a key strategic partner for the Chair for major decisions
• Translate high-level strategies into actionable plans
• Participate in departmental and institutional meetings and programs as a representative of the Chair
• Ensure institutional policies and best practices are followed

Finance

• Develop and manage budgets
• Drive financial performance including personnel, supply management, and faculty compensation
• Produce timely and clear financial reports, analysis, and recommendations to the Chair, Departmental Leaders, and Institutional Leaders
• Manage payroll and Workday systems
• Function as the contact point regarding departmental fiscal and administrative matters.

Personnel Management and Leadership

• Lead, develop, and retain a strong staff
• Develop reporting structures for optimal team performance
• Work effectively with key leaders to achieve institutional and departmental objectives
• Ensure and support a diverse and inclusive workforce

Resource Management

• Manage office and research space
• Recommend distribution and allocation of departmental resources
• Formulate and administer policies and procedures for management and maintenance of physical plant

Data and Technology

• Manage administrative data and analytics across the departmental mission area
• Collaborate with colleagues across the enterprise to enable effective data and technological management for the departmental and organizational mission areas

Minimum Qualifications: This position requires a Bachelors' degree and a minimum of seven years demonstrated strategic management experience including budgets, financial reports and the ability to navigate and interface with multiple departments in the organization and supervising direct reports

Preferred experience and skills:

• Excellent written and oral communication skills, with a well-developed sense of diplomacy with dynamic groups.
• Demonstrated administrative and financial leadership
• Proficiency in financial and administrative software systems.
• Professional work style with high level of problem-solving skills
• Advanced degree in business or health services preferred

#LI-AM1

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. * Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. * Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. * Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

7 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled