Career Center

Summary

The Bed Management System (BMS) Registered Nurse (RN) Coordinator serves as the facility subject matter expert for the VHA Bed Management System - ensuring real-time accuracy - reliability - and safety of all bed status and patient flow data. The coordinator plays a key role in supporting patient flow operations while ensuring alignment with quality - patient safety - and performance standards.

Qualifications

Basic Requirements:

• English Language Proficiency
• In accordance with 38 U.S.C. 7403(f) - no person shall serve in direct patient care positions unless they are proficient in basic written and spoken English
• Graduate of a school of professional nursing approved by the appropriate accrediting agency and accredited by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on Collegiate Nursing Education (CCNE)
• OR Individuals attending a master's level bridge program in nursing who have completed coursework equivalent to a bachelor's level degree in Nursing may have opportunity to become registered as a nurse with a state licensing board prior to completion of the bridge program
• Upon achievement of a State license - the individual may be appointed on temporary basis and later converted to a permanent appointment upon successful completion and graduation from the bridge program
• (Reference VA Handbook 5005 - Appendix G6)
• OR In cases of graduates of foreign schools of professional nursing - possession of a current - full - active - and unrestricted registration will meet the requirement for graduation from an approved school of professional nursing to warrant an appointment as a Nurse who has completed an associated degree/entry level Nursing education program
• Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation accepted by VA such as International Consultants of Delaware (ICD)
• Current - full - active - and unrestricted registration as a graduate professional nurse in a State - Territory or Commonwealth (i.e. - Puerto Rico) of the United States - or the District of Columbia
• Graduate Nurse Technician (GNT) Exception: Candidates who otherwise meet the basic education requirements - but do not possess the required licensure - may be appointed at the entry step of the grade and level applicable to the completed nursing education as a GNT on a 120-day temporary appointment while actively pursuing licensure (may be extended up to two years on a case-by-case-basis.) NOTE: Grandfathering Provision - All persons currently employed in VHA in 0610 series and performing the duties as described in the qualification standard on the effective date of the standard (1/29/2024) are considered to have met all qualification requirements for the grade held including positive education and licensure/certification
• Grade Determinations: The following Scope - Education and Dimension criteria must be met in determining the grade assignment of candidates - and if appropriate - the level within a grade
• The Dimension requirements (Practice - Veteran/Patient Driven Care - Leadership - Professional Development and Evidence-Based Practice/Research) are detailed for each grade and level within the online assessment: https://apply.usastaffing.gov/ViewQuestionnaire/12985466
• Grade/Level Scope Education Nurse I - Level I Delivers fundamental - knowledge-based care to assigned clients while developing technical competencies
• An Associate Degree (ADN) or Diploma in Nursing - with no additional professional nursing required
• Nurse I - Level II Demonstrates integration of biopsychosocial concepts - cognitive skills and technically competent practice in providing care to clients with basic or complex
• An ADN or Diploma in Nursing AND 1 year of specialized nursing experience equivalent to Nurse I - Level 1 ;OR a Bachelor of Science in Nursing (BSN) with no additional professional nursing experience required
• Nurse I - Level III Demonstrates proficiency in practice based on conscious and deliberate planning
• Self-directed in goal setting for managing complex client situations
• An ADN or Diploma in Nursing AND 2 years of professional nursing experience in which one year is equivalent to Nurse I - Level 2
• OR a BSN and 1 year of professional nursing experience equivalent to the Nurse I - Level 2
• OR a Master's degree in nursing (MSN) and no additional professional nursing experience
• OR a Master's degree in a *related field with a BSN and no additional professional nursing experience
• Nurse II Demonstrates leadership in delivering and improving holistic care through collaborative strategies with others
• A BSN with 2 years of professional nursing equivalent to Nurse I - Level 3
• OR an MSN with one year of specialized nursing experience equivalent to Nurse I - Level 3
• OR a Master's degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse I - Level 3
• OR a Doctoral degree in Nursing with no professional nursing experience
• OR a Doctoral degree in a *related field with a BSN with no additional professional nursing experience
• Nurse III Executes position responsibilities that demonstrate leadership - experience and creative approaches to management of complex client care beyond the immediate practice setting
• MSN and 2 years of specialized nursing experience - one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III
• OR a Master's degree in *related field with BSN and two years of specialized nursing experience - one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III
• OR a Doctoral degree in Nursing with and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III
• OR a Doctoral degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III
• *Note: Foreign education programs/degrees are not creditable as related degrees
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• Preferred Experience: 5 years of experience leading collaborative quality and patient safety teams and programs
• leading interdisciplinary team/network and/or continuous process improvement portfolio
• Master's degree in nursing
• 5 years of experience in project management
• Physical Requirements: The Registered Nurse (RN) must be able to perform all activities of the position without restriction
• This position involves considerable standing - walking - stooping - bending - reaching - lifting and turning
• It requires repositioning patients and assisting with transferring patients to wheelchairs/stretchers
• Mechanical devices when available are required to be used for heavy or difficult to lift patients
• The work may involve pushing or lifting in excess of 50 pounds and going up and down flights of stairs
• The position requires visual and auditory acuity at a level to provide safe and effective nursing care
• The position requires the nurse to work for periods of time with arms above shoulder level or with the neck in a fully flexed or extended position and the ability to physically control or protect him/herself from physically abusive patients
• The RN may be exposed to infected patients and contaminated materials and may be required to don protective clothing in isolation situations - operative/invasive procedures
• The RN may occasionally be exposed to patients who are combative secondary to delirium - dementia - or psychiatric disorders
• The RN must be mature - flexible - sensible individual capable of working effectively in stressful situations - able to shift priorities - based on patient needs.

Duties

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• The Facility Administrative RN demonstrates leadership - experience - and creative approaches to improvement in quality-of-care outcomes
• Duties of the position are - but not limited to: Document outcomes at the program or service level
• Maintain accurate bed availability - isolation flags - and A/T/D (admission/transfer/discharge) information in BMS
• Monitor for missing or inaccurate entries
• coordinate corrections with nursing units and clinical services
• Provide user support and guidance on BMS workflows
• Support the Chief of Quality and Patient Safety in compliance and data accuracy reviews
• Serve as the facility BMS Administrator and SME for configuration - workflow management - and issue resolution
• Ensure compliance with VHA directives - patient safety principles - and data integrity standards
• Collaborate with facility IT - VISN resources - and the National BMS Program Office
• Lead efforts to maintain 95% BMS data accuracy across all bed and patient movement fields
• Support patient flow operations by providing current bed status - discharge projections - and capacity constraints
• Participate in daily bed huddles and provide essential BMS data
• Identify potential data-related flow barriers and escalate issues to QPS leadership
• Analyze systemic issues using bed data - dashboards - and movement patterns
• Work with ED - inpatient units - case management - EVS - and leadership to reduce delays and improve movement reliability
• Monitor flow-related safety risks (isolation misalignment - level-of-care accuracy - bed type designation)
• Conduct routine BMS audits and assist with quality reviews
• Prepare routine flow-related reports (e.g. - accuracy checks - delay summaries)
• Support QPS investigations involving data or flow reliability concerns
• Lead or co-lead quality improvement initiatives related to patient flow - bed accuracy - and discharge processes
• Perform advanced data analysis (ED boarding times - bed turnover - discharge timeliness - etc.)
• Develop detailed recommendations for operational and safety improvements and brief leadership
• Participate in Root Cause Analyses for flow-related events
• Provides basic BMS training for new staff
• Maintain quick reference materials and user guides
• Develop - deliver - and evaluate comprehensive BMS training for all user groups (EVS - transport - clerks - nurses - supervisors)
• Lead change management for BMS updates - workflow redesigns - and new policy implementation
• Work with units to standardize documentation practices that improve reliability and safety
• Assist with implementation of local BMS-related SOPs
• Support compliance monitoring activities
• Develop and maintain BMS SOPs - workflow standards - job aids - and audit tools
• Ensure compliance with VHA directives - Joint Commission standards - infection prevention guidance - and QPS policies
• Provide expert input to committees such as Patient Flow Council or QPS Reliability Committee
• BMS support during surge events or emergency responses
• Facility BMS expert during Incident Command activations
• Accurate and timely reports of bed availability and capacity status
• Support after-action reviews for data accuracy and flow reliability
• Other duties as assigned
• VA offers a comprehensive total rewards package: VA Nurse Total Rewards Pay: Competitive salary - regular salary increases - potential for performance awards Paid Time Off: 50 days of paid time off per year (26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Licensure: 1 full and unrestricted license from any US State or territory Work Schedule: Monday to Friday - 0730-1600 Telework: Not Available
• Virtual: This is not a virtual position
• Relocation/Recruitment Incentives: Not available
• Permanent Change of Station (PCS): Not available.